Creating New Employee Emergency Contact Records

 Standard Operating Procedures

Creating New Employee Emergency Contact Records

PURPOSE:

Employee Emergency Contact Information is located in the Employee Profile screen, which can be found in the Human Resources Module.   Access to this information is restricted to the Manager and Director roles, as well as the HR and IT roles within AiM.

Emergency contact information is maintained by the HR group in accordance with existing departmental procedures.

 

 

PROCEDURE:

1. Select the Human Resources link from the Main WorkDesk Menu.
2. Click the link to the Employee Profile.  
3. Click Search to look up an Employee Profile information.
4. Enter employee Net ID, first name, or last name to search for the employee's Profile.
5. Click the blue Execute button in the upper left hand corner
6. Click on the NetID for the desired employee under the Employee ID  column
7. Click on the blue Edit button in the upper left hand corner
8. Click on Emergency Contact Information under the View menu on the left side of the screen
9. Click on the magnifying glass in the Relationship field to select the type of number you are adding
10. Select the appropriate description from the list.

 

**Note: There can only be one Relationship type per Employee Profile.**

11. Fill in all other fields where information is available.

 

**Note: Phone numbers should be entered in the format of (###) ###-####**

12. Once all data has been entered, click the Done button in the upper left hand corner.
13. Click the Done button once again in the upper left hand corner.
12. Click the green Save button in the upper left hand corner

Return to Human Resources Module SOP