SOP – Finance
The instructions here are designed for individuals who are familiar with the AIM Environment. This includes logging in to AIM, WorkDesk, icons, menus, search screens, working with data, and entry screens. If you are new to AiM please refer to the documentation explaining these foundational AiM concepts or go to your supervisor and request training.
Finance Module Menu
ACCOUNTS PAYABLE
- Managing Purchase Order Invoice
- Managing Service Contract Invoice
- Managing Service Contract Invoice Errors
- Managing Credit Memo
- Managing Purchase Order Invoice Status
- Managing Service Contract Invoice Status
CONTRACT ADMINISTRATION
- Managing Service Contract
- Managing Service Contract Change Order
- Managing Service Contract Errors
- Managing Service Contract Status
- Managing Service Contract Change Orders Status
- Create a New Contractor
FINANCE
Billing
- Billed Transactions
- Work Order Bill Generator (TO DO: Define timeframe for execution, Finance)
- Work Order Billing Transaction Review (Finance 1x per month)
- Reverse a billed transaction
Maintenance Projects
- Create a Transfer Work Order for a Maintenance Project
- Repairing Mismatch Invoices on Maintenance Projects
PURCHASING
-
- Managing Purchases
- Managing Purchase Request in HuskyBuy
- Managing Purchase Request Errors
- Managing Purchase Orders Errors in AiM
- Managing Purchase Orders Errors in KFS Need to revise after PO feed from JAGGAER implemented
- Managing Purchase Request Status
- Managing Purchase Order Status
GENERAL
- Submitting an AIM Support Request
Finance Module Set-Up
ACCOUNTS PAYABLE
CONTRACT ADMINISTRATION
- Configuring Specialty (Not Using with Initial Release)
- Configuring MBE/WBE (Not Using with Initial Release)
- Configuring 1099 Code (Not Using with Initial Release)
- Configuring Rating (Not Using with Initial Release)
- Configuring Contractor Address Type (Not Using with Initial Release)
- Configuring Terms (Not Using with Initial Release)
- Configuring Change Order Reason (Not Using with Initial Release)
- Configuring Service Contract Type
- Configuring Service Contract Status
- Configuring Service Contract Change Order Status
FINANCE
- Configuring Subcodes (Object Codes) – (Not an Integration from KFS..needs to reflect SOP)
- Configuring Account Administrators (Integration from KFS)
- Work Order Billing Setup
- Configure Invoice Group
- Manage External Charges
- External Charge Approving (included with External Charges)
- Import External Charges (included with External Charges)
- Review External Charges Import Errors (included with External Charges)
PURCHASING
- Configuring Purchase Order Types
Configuring Purchase Order Status - Configuring Banks (Not currently using)
- Configuring Blanket Purchase Order Status (Not currently using – Using Service Contract)
- Configuring Shipment Type (Not currently using)
- Configuring Reject Reasons (Not currently using)
- Configuring Expediting Actions (Not currently using)
- Configuring External Reference Codes (Not currently using)
- Configuring Blanket Purchase Order Types (not planning to use day 1, using Service Contract)
- Configuring Purchase Card Status (Not currently using)
Configuring Purchase Receive Status - Configuring Spot Purchase Status (Not Currently using)
ADDITIONAL LINKS
Invoice
- Managing Contractor (Loaded by Interface)
Finance:
- Account Management (Interface with KFS)
- Bank Card (not Using)
Bank Card (Not currently using)
Bank Card Receipt (Not currently using)
Bank Card Reconciliation (Not currently using)
Load Bank Card Transactions (Not currently using)
- Journal Entries
Account Journal Entry (Not currently using)
Work Order Invoice (Not currently using)
Work Order Invoice Generator (Not currently using)
Purchasing
- A purchase order will be created in KFS initiated by either an AiM Purchase request or Husky Buy via KFS
Purchase Generator (not expecting to be used)
Managing Purchase Orders (Integration with KFS)
Managing Purchase Receives and Disburse
Managing Spot Purchase (Not currently using)
Managing Blanket Purchase Orders (Not currently using – Using Service Contract)
Managing Vendor Catalogs (Not using Day 1)
Managing Vendor Catalog Parts (Not using Day 1)
Managing Reverse Disbursements (Not using Day 1)